Dept Number/Name: 0-3510-000 / Information Technology

College Division: Info Tech-Information Tech

Salary Plan: Staff

Job Code/Title: 4371 / Unit HR Coordinator

Hiring Salary/Salary Range: $50,000

Position Number: 00056631

ORGANIZATIONAL SUMMARY:

Located in the vibrant and diverse Tampa Bay region of Florida’s gulf coast, the University of South Florida (USF) is a Preeminent State Research University with campuses in Tampa, St. Petersburg and Sarasota-Manatee. Rated as one of the top places to live in the U.S., Tampa Bay offers a high quality of life, year-round sunshine, and easy access to top-rated entertainment. USF is one of the nation’s largest public universities, serving more than 50,000 students with an annual budget of $1.8 billon. Over the past five years, USF has been the fastest-rising university in the nation, public or private, on the U.S. News and World Report's list of best universities, which it ranks as the 44th best public university in America.

USF is proud to be an innovating partner within the Tampa Bay region, listed by Forbes as the top emerging tech city in the country.

USF Information Technology (USF IT) provides technology services and support for the University of South Florida. The IT team, led by the Vice President and CIO, provides the following services: Administrative Services, Client Support, Communication Services, Teaching and Learning, Analytics and Reporting, Mobile and Web Services, Consulting Services, Cybersecurity Service and Research Technologies. For more information, please visit: Information Technology | University of South Florida (usf.edu)

ADDITIONAL INFO FOR APPLICANTS:

The selected candidate must have current work authorization in the United States. This position is not eligible for Visa Sponsorship.

USF offers GREAT BENEFITS to full time employees!!

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation Days
• Paid Sick Days
• 11 Paid Holidays
• Various Retirement Options, including 401K employer match
• Tuition Assistance (available for yourself, spouse, partner or dependent)

For more information about your total compensation package and other USF benefits, please visit: Work at USF

POSITION SUMMARY:

The HR Coordinator reports to the HR Administrator in the Information Technology department and provides cross-functional support for recruitment, onboarding and other human resources functions. The HR Coordinator will serve as a liaison between IT, central HR and other departments and will utilize various systems and tools to perform and improve current processes. This position will work closely with the HR Administrator to ensure compliance with University and department policies, guidelines and HR practices and act as a backup as needed.

RESPONSIBILITIES:

Recruitment and Onboarding: Responsible for the full life cycle of recruitment and onboarding of IT new hires. This includes obtaining approvals, working with Resource Managers and supervisors on position descriptions, job postings, submitting offers and collaborating with internal teams to coordinate equipment and access needs. Facilitate IT orientation and track new hire experience by collecting satisfaction metrics. Work with hiring managers and staffing agencies for contract employment needs.

Appointment Changes: Submit personnel appointment changes, including working with Resource Managers, supervisors and employees to obtain required information. Prepare and submit required forms for salary and position changes.

Collaboration and Continuous Improvement: Work closely with the HR Administrator, Resource Managers, Managers, and IT leadership to ensure alignment and consistency in HR practices and initiatives. Identify opportunities to streamline and improve HR processes and service delivery. Assist with key talent management metrics that enable IT leadership and managers to monitor progress and impact of IT HR .

Payroll: Acts as a backup for the biweekly payroll of 400+ employees, including USF Administration, Staff, Temporary. This involves gathering staff and temporary employee timesheets, reviewing discrepancies, biweekly payroll changes to ensure accurate certification of hours. Assists with on-call certifications, certification adjustments and retroactive changes as necessary.

Work with HR Assistant to coordinate student recruitment tasks and other HR requests as needed.

Performs other duties as assigned.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a Bachelors degree in an appropriate field and one year of human resources experience. Four years of professional-level experience in any field can substitute for the degree.

SB1310: Degree Equivalency: Four years of direct experience for a bachelor's degree.

SPECIAL SKILLS/TRAINING:

Experience working in a cross-functional and fast-paced environment
Strong communication skills and business insight necessary to interact with candidates, hiring managers and senior leaders.