Human Resources Coordinator Job Description

A Human Resources Coordinator plays a crucial role in managing various administrative tasks within the HR department and supporting the organization's workforce. Here's a typical job description for a Human Resources Coordinator:

Overview:

As a Human Resources Coordinator, you will be responsible for assisting with the day-to-day operations of the HR functions and duties. You will provide administrative support to the HR department, ensuring smooth and efficient operations across various HR processes. You will report to the HR Manager in this role.

Key Responsibilities:

Recruitment and Onboarding:

• Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, conducting background checks, and drug tests.

• Coordinate new hire orientations and onboarding processes, including preparing necessary paperwork and conducting orientation sessions.

Employee Records Management:

• Maintain accurate and up-to-date employee records, including personal information, attendance, leave, and performance evaluations.

• Ensure compliance with data protection regulations and confidentiality guidelines.

Benefits Administration:

• Assist employees with inquiries related to benefits, such as health insurance, retirement plans, and other company-provided perks.

• Coordinate enrollment and changes in benefits programs and ensure timely communication with employees.

• Audit current insurance invoices monthly to ensure company is charged properly and accurately for employee benefits.

• Will work with HR Manager and CFO annually to produce 5500s by the federal deadline.

• Will complete Medicare part D notices of credible coverage annually by federal deadline for all qualifying employees.

HR Policies and Procedures:

• Assist in the development and implementation of HR policies and procedures.

• Educate employees on HR policies, procedures, and programs.

Payroll Support:

• Collaborate with the payroll department to ensure accurate and timely processing of employee payroll.

• Address payroll-related inquiries and discrepancies as needed.

• Will be fully trained in the payroll process with the payroll department to serve as back-up for leaves of absence or vacations. Will process payroll to stay up to date on process at least once a month.

• Will work with payroll specialist on weekly, bi-weekly, monthly, quarterly, and annual federal, state, and local unemployment and withholding tax process.

Employee Relations:

• Serve as a point of contact for employee questions and concerns.

• Assist in resolving employee relations issues and conflicts, escalating as necessary to the HR manager and executive management on every situation.

Training and Development:

• Coordinate training sessions and development programs for employees.

• Maintain training records and track employee participation in training activities.

Compliance and Reporting:

• Assist in ensuring compliance with labor laws, regulations, and company policies.

• Prepare and distribute HR-related reports as needed.

Miscellaneous:

• Will serve as back up for Payroll Specialist and HR Manager roles when positions are out sick, vacation, or any leaves of absence.

• All other miscellaneous duties as assigned by supervisor and/or company management.

Qualifications:

• Bachelor’s degree in human resources, Business Administration, or related field (preferred).

• Previous experience in HR administration or coordination role and/or similar experience.

• Proficiency in HRIS (Human Resources Information Systems), Quickbooks, Indeed, Sage Intact, and Google Suite (preferred).

• Strong attention to detail and organizational skills.

• Excellent communication and interpersonal skills.

• Ability to handle confidential information with discretion and professionalism.

• Knowledge of employment laws and regulations.

Additional Requirements:

• Willingness to stay updated on industry trends and best practices.

• Ability to multitask and prioritize tasks effectively in a fast-paced environment.

• Team player with a positive attitude and a willingness to learn and grow.

• Must be willing to work overtime when required and as needed to get the job done.

• Must be willing to travel locally to other company locations and occasionally to local career fairs.

• Must have professional phone and computer etiquette when speaking with job candidates, vendors/business partners, customers, employees, or management.

Physical Requirements:

• Must be able to sit at a desk for long periods of time in an office environment (potentially with multiple people).

• Must be able to lift to 25 pounds.

• Must be able to use a computer, scanner, printer, and phone.

Ingram's Water & Air Equipment, LLC is an Equal Opportunity Employer.

We do require a background check and drug test on all candidates for hire.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid jury duty
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Application Question(s):

• Please put your minimum salary requirements for role. If you leave it blank or put "negotiable," you may not be contacted for an interview.
• Are you willing to work overtime as needed to get the job done?

Experience:

• Human resources: 3 years (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Hickory, KY 42051 (Required)

Ability to Relocate:

• Hickory, KY 42051: Relocate before starting work (Required)

Work Location: In person