This position handles a variety of personnel related administrative duties. Provides administrative support to the Manager/Director of Human Resources on all personnel matters as well as clerical support to the HR department and employees regarding human resources activities, policies, processes, and procedures.

Duties and responsibilities

• Files papers and documents electronically into appropriate employee files.

• Oversees the onboarding of new hires from recruiting into the ATS.

• Runs and monitors CORI checks, background checks, and driving records on new hires where appropriate.

• Enters new hires into ATS system; assigning employment number, entering all personal information for new hire.

•

• Performs customer service functions by answering employee requests and questions.

• Prepares employment verifications for housing, wages etc.

• Corresponds to HR email when assigned as backup

• Conducts benefits enrollment for new employees and maintains waivers for employees who decline benefits

• Maintains monthly expiration reports including but not limited to I9’s, driving record checks, Guard Cards, Elevator licensures and gathers updated materials from employees

• Emails the Account Managers quarterly requesting their site rosters and makes updates.

• Send abandonment letters as requested.

• Conduct biannual audit of Account Manager Non-Competes.

• Conducts audits of various HR programs and recommends any corrective action.

• Assists with processing of terminations and updating HRIS system.

• Send out COBRA notifications when applicable.

• Assist with new hire reporting to State.

• Schedule meetings and interviews as requested .

• Assists with various research projects and/or special projects.

• Performs other duties as assigned.

• Acts as a backup to the receptionist.

• Makes photocopies, faxes document, and performs other clerical functions.

• Performs other duties as assigned.

Qualifications

• Attention to Detail: entering new hire data into the ATS without error.
• Proven relevant experience
• Microsoft Office
• Basic knowledge of HR practices
• Excellent organizational skills

Competencies

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully

• Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas, and exhibits willingness to try new things.

• Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills, and conducts meetings.

• Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and can read and interpret written information.

• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.

• Adaptability—the individual adapts to changes in the work environment, manages competing demands, and can deal with frequent change, delays, or unexpected events.

• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.

Working conditions

Occasionally an extended day or weekend hours may apply. This position is typically Monday-Friday in-office; remote work may be an option at the discretion of the Director of Human Resources.

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Work Location: In person