HR Administrative Assistant/Recruiter Assistant

Houston, TX 77054

Contract: 3-6 months (Potential for longer term)

Hours: 40 hour work week; any combination - 7:30 to 4:30, 8-5 or 9 to 6pm

Hourly Rate: $17hr - $21hr

Our client is looking for a HR Administrative Assistant/Recruiter Assistant who will:

Key Responsibilities

• Offer professional and positive experiences to candidates, HR staff and others.
• Complete administrative tasks and projects in support of HR Staff (HRBPs and Sr. HR Manager, primarily) - Scanning, filing, ad hoc projects.
• Manage candidate inquiries derived from the recruitment line, external job boards and other media.
• Post new positions and remove dated postings within the desired timeframe.
• Instruct and follow-up with candidates to ensure completion of formal application and assessments.
• Follow established process to ensure all candidates receive an opportunity to complete initial and retake assessments timely.
• Accurately schedule candidates according to guidelines with the appropriate HR Business Partner.
• As needed, serve as backup to scheduling candidates directly with hiring managers.
• Diligently log contacts and candidate documentation into ATS system .
• Notate and send weekly activity report to HR team.
• Increase total number of candidates converted to ATS applicants from external sites.
• Capture active list of candidate sources and research potential partnerships.
• Create and manage a running list of technical schools, professional and community associations, and contacts to support HR community engagement.
• Ensure to keep accurate hiring records and follow established processes.

Marketing

• Create graphics and high-quality content for social media engagement with professionals that is inline with brand and in coordination with internal marketing department.
• Contribute to universal HR social media profiles (persona) with professionalism and in support of our core values (integrity, commitment and respect).
• Research, write and edit content across channels (blogs, emails, career site copy and social media posts) focusing on career strategies, GCRBC career events and featured career opportunities.
• Develop a content calendar that aligns with recruitment and internal marketing strategy.
• Optimize content for search engines (SEO) to increase visibility and engagement.
• Utilize SEO best practices and content management systems to increase visibility of roles.
• Provide weekly reports to support progress, strategy review and confirm ROI.
• Additional duties as assigned.

Qualifications

• Bachelor’s Degree in Marketing, Advertising, Communications, Business Administration, Human Resources or related field; one-year related experience (internships included) or an equivalent combination of years and experience. 1-4 years HR Admin and broad digital marketing experience preferred.
• Excellent writing, editing, and proofreading skills, with a portfolio demonstrating a range of content.
• Strong research skills and the ability to translate complex medical and/or career information into engaging, candidate-friendly language.
• Knowledge of Microsoft Office, Canva, digital marketing and social media management tools.
• Willingness to be a phone warrior and guide candidates through the process.
• Willingness and ability to take direction and collaborate.
• Knowledge of latest ai tools and strategies preferred.

Job Type: Contract

Pay: $17.00 - $22.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Houston, TX: Relocate before starting work (Required)

Work Location: In person