Job Summary: Ensures the smooth running of the administrative front office on a day-to-day basis to include providing support to the Executive, Development, Accounting, Programs, Operations, and Human Resources departments. Manage the front office to ensure effective and professional telephone and mail communications both internally and externally, oversee office operations to include reception area, meeting, and supply rooms, maintain office equipment including computers, copier, fax, telephones, etc. Oversee calendaring of meeting rooms, greet and direct visitors, and answer and route phone calls. Inventory and order supplies as directed. Position Type and Expected Hours of Work: This is a full-time position. Days are Monday - Friday 8 AM to 5 PM, with unpaid Lunch break from 12 Noon to 1 PM.
Essential Functions: 1. Oversee front office operations:
2. Provide frontline support to the Executive, Development, Accounting, Programs, Operations, and Human Resources departments.
Other Duties:
Needed Competencies and Proficiencies:· Skilled at time management and organization.· Professional appearance and positive demeanor; ability to set and maintain professional boundaries.· Excellent written and verbal communication skills with careful attention to accuracy and details.· Must be discreet and able to protect CASS by keeping information confidential.· Ability to quickly build trust and strong relationships with management and staff.· Comfortable working in a fast-paced environment with quickly evolving urgencies; able to remain calm and in control when issues arise by using long-term goals and objectives to help guide the way forward.· Team oriented with a preference for working in a collaborative setting that values diverse opinions.· Written and verbal communication skills; competent in inter-personal conflict resolution.
Work Environment: This job primarily operates in both a public and office indoor environment however. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 25 pounds unassisted. The employee must be able to self-transfer and move throughout the facilities, between buildings, and around campus at multiple sites. Close visual acuity to prepare and analyze reports and data. Visual acuity and physical ability to operate a motor vehicle.
Qualifications:(Required)
a) Apply for your Fingerprint clearance card at this website, if you do not have one already: https://psp.azdps.gov/account/finger-print (Preferred)