Under the supervision of the Finance Manager and the Chief Financial Officer (CFO), this position provides processing of drawdowns and receivables.

Duties, Functions and Responsibilities:

• Process monthly drawdowns and meet with the Finance Manager and CFO on a monthly basis to go over the balances.
  • Including analysis of allowable expenses per grant draw assigned and researching any questioned items.
  • Collect all backup documentation for drawdowns and communicate with grant administrator regarding any questions or additional information needed.
  • Make sure balance sheets are implemented at time of grant approval and updated monthly.
• Reconcile program general ledgers to QuickBooks for programs as assigned and work with Program Managers on discrepancies or items to be investigated.
• Maintain time study allocations for all staff with the Finance Manager.
• Assist with department budgets and prepare proposed budgets for grant applications with Finance Manager.
• Print, review in detail and discuss with CFO monthly financials for any discrepancies.
• Update Grant list as needed.
• Verify weekly Accounts Receivable deposits assigned (cash, checks, EFTs, or credit cards) and post to QuickBooks. Communicate with Finance Manager any discrepancies during reconciliation of accounts.
• Assist with other finance duties when staff shortages occur.
• Assist with any fiscal audits for programs assigned or others as needed.
• Other duties, as may be assigned.

Knowledge, Skills and Abilities:

• Must be efficient in QuickBooks, Adobe PDF, Microsoft Office products including Word, Excel and Outlook.
• Must have the ability to multi-task.
• Must be able to type at least 45 WPM and operate a 10-key by touch.
• Knowledge of non-profit A-133 auditing standards, applicable grant/accounting statutes, ordinances and codes.
• Requires excellent communication skills, both written and oral.
• Attention to detail, and the ability to work in a fast pace environment independently or as part of a team.

Qualifications, Education and/or Equivalent Experience:

• High School Diploma or GED
• Bachelor's degree in Accounting, or combination of education and experience, equal to 5 years experience in a non-profit organization.
• Must pass a background check and pre-employment drug screening. Random drug screenings are performed.
• Must have a current NV driver's license and clean DMV record. Driver History Reports are required to be submitted on a quarterly basis.

Working Conditions:

Work is performed in an office environment, with driving required at times. May be subject to sitting, standing, walking, bending, lifting, squatting, pushing and pulling, and simple grasping.