Departmental HR Associate

Full-time 8 months ago

Employment Information

Industry Human Resource

Salary $42,000 - $48,000 /

Experience 3 Year

Job type Full-time

Location Austin, TX 78701 (Downtown area), Austin, United States of America

Job Posting Title:

Departmental HR Associate

Hiring Department:

Applied Research Laboratories

Position Open To:

All Applicants

Weekly Scheduled Hours:

FLSA Status:

Non-Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

PICKLE RESEARCH CAMPUS

Job Details:

Purpose

Serve as an integral team member to the HR Operations Team of the ARL HR department, providing administrative HR support to Applied Research Laboratories.

Responsibilities

Review, verify completeness, package and forward applicant materials to hiring managers for students and full-time staff. Coordinate interviews for hiring managers. Update relevant spreadsheets for routing applications and maintaining position management records.
Process changes in both Workday and IRIS. Run reports in Workday to ensure compliance. Process student reappointments and update student records as needed.
Assist ARL Recruiting team with recruiting events both virtual and in person as necessary.
Various administrative tasks such as: Records Retention; UT Drivers (set up, reports, ARL vehicles, spreadsheet updates); Service Award tracking; Drug Testing; Campaigns (Orange Santa, UT Halloween); working with the Strategic Communications office to keep compliance posters up to date.
Employment verifications and tracking.
Act as department timekeeper, approving all timesheets for monthly paid staff. Responsible for timesheet tracking and follow up and making corrections at the request of payroll as needed to prevent over payments. Assist in tracking and collecting necessary forms to document unpaid time off and other personnel actions.
Responsible for compliance tracking, to include the acceptable use acknowledgement, UT Learn and other compliance modules.
Maintain metrics for recruiting, application intake/review and others as deemed necessary by ARL HR Operations Manager.
Payroll certification/distribution.
Cross-train and serve as back-up to other ARL HR functional areas as needed.
Other related functions as assigned.

Required Qualifications

High School graduation or GED.
Five years of related administrative experience.
Demonstrated ability with Microsoft Office Suite.
Impeccable data entry and quality control verification of entries.
Highly skilled in tracking and prioritizing daily tasks.
Experience in an HR role with web-based applications, such as Workday or a similar HCM system, and ability to adapt to new systems.
Demonstrated high level of accuracy and attention to detail.
Demonstrated knowledge of current HR processes, forms and typical hiring procedures (I-9, background checks, reference checking, degree verification, etc.).
Ability/willingness to travel in support of ARL’s recruiting program.
Clear, professional, and collaborative communication, both written and verbal.
Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member without daily supervision and effectively communicate with all groups of clients.
Able to work under pressure and accept supervision.
Flexibility to adjust to changing priorities and deadlines.
Regular and punctual attendance.
Relevant education and experience may be substituted as appropriate.

US Citizen. Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.

Preferred Qualifications

Bachelor’s degree in HR or related discipline.
Experience working in a busy human resources office with frequent interruptions.
Workday experience particularly in the areas of time sheets, change job functionality and recruiting.
Demonstrated ability to be able to adjust to workload and process large amounts of paperwork and on-line information in a short time period when necessary.
Demonstrated knowledge of UT policies, administrative forms and benefits.
Notary public or eligibility to meet application requirements.

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Please mark "yes" on the application question that asks if additional materials are required. Failure to attach all additional materials listed below may result in a delay in application processing.

Visit our website (

www.arlut.utexas.edu

) for additional information about Applied Research Laboratories.

UT Austin offers a competitive benefits package that includes:

100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays

Please visit our

Human Resources (HR) website

to learn more about the total benefits offered.

Salary Range

$42,000-$48,000+/negotiable depending on qualifications..

Working Conditions

Standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Possible weekend, evening and holiday work
Possible interstate/intrastate travel

Required Materials

Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an

equal opportunity/affirmative action employer

, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original

documents

to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English)
[PDF]
E-Verify Poster (Spanish)
[PDF]
Right To Work Poster (English)
[PDF]
Right To Work Poster (Spanish)
[PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in

HOP-3031

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may

access the most recent report here

or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.