POSITION TITLE: Database Manager

DEPARTMENT: Information & Innovation

SUPERVISOR: Director of Strategic Information & Innovation

STATUS: Full Time

FLSA: Exempt (Salaried)

HOURS OF WORK: 7:30 AM – 4:00 PM

CLASSIFICATION: Non-Essential

LOCATION: On-campus and/or Remote

POSITION SUMMARY: The Database Manager is responsible for the day-to-day management, support, and maintenance of the School’s databases. The Database Manager reports to the Director of Strategic Information and Innovation and is a 12-month, full-time exempt employee.

ESSENTIAL RESPONSIBILITIES:

• Serve as the lead database manager for the School, starting with Veracross, our student information system, ensuring data integrity across all modules in the database and integrated secondary databases/services (including, but not limited to, Finalsite, Canvas, Magnus, Naviance, Google Workspace for Education, Raiser’s Edge, Active Directory, etc.)

• Manager various ETL responsibilities between multiple systems as needed

• Serve as the primary builder of custom reports and queries across multiple data systems for various departments and divisions

• Provide support and training guidance to all constituents who use the databases

• Manage, create, and maintain user accounts and permissions for necessary data access and security within various integrated systems

• Monitor the primary database and integrated secondary databases/services to identify, resolve, and document data quality/integrity issues to ensure reliability across all systems

• Develop, document, and maintain procedures, workflows, processes, and complex functions to ensure consistency of data integrity, formatting, and style across databases

• Direct the work of others within the scope of the school information system and other key systems to ensure the preservation and integrity of data

• Evaluate, advise, and advocate for best practices to facilitate automation, synchronization, and data workflow while seeking and implementing data process improvements across the school

• Work with other administrative departments, school operations teams, and colleagues as needed to increase efficiency and ensure data integrity

• Stay at the forefront of best practices and procedures for database management to ensure the appropriate level of leadership and support

• Be familiar with data protection law compliance and ensure compliance with regard to data handling across departments

• Assist students, faculty, and staff with technical support, as needed

• Engage with the Information and Innovation team members in finding creative and innovative solutions to problems

• Perform other duties as assigned by the Director of Strategic Information and Innovation

QUALIFICATIONS:

• Bachelor’s degree required. Master’s degree optional but advantageous.

• Expertise in Veracross, with 3-5 years of training and experience

• Working knowledge of Canvas, Finalsite, and Google Workspace for Education

• Willingness to learn quickly and then teach others

• Experience working with diverse learners

• Expertise in MacOS, iOS, Windows OS, and ChromeOS

• Exceptional project management and execution skills

• Ability to work independently and within a team

• Effective verbal and written communication skills

• Strong interpersonal skills

EOE

Gilman School is an equal opportunity employer and educator who fully and actively supports equal access for all qualified applicants, regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability status, Genetic Information or Testing, Family and Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint, or otherwise oppose discrimination.