Position Summary: Responsible for the procurement of all products including furniture, equipment, supplies and other purchases in the clubs centralized procurement program. Assists in the development of purchase specifications; select suppliers, establish bidding and ordering procedures and help develop effective source document flow through the club.

Essential Functions:

Ø Maintains the purchase order system; issues the purchase orders for the needed products, materials and services, monitors purchase orders to assure that deliveries are correct.

Ø Coordinates the procurement and distributions of food items with production operations.

Ø Obtains the best value at the lowest price consistent with established quality standards and delivery schedules

Ø Maintains files of vendors’ stock lists and catalogs, price sheets and discounts

Ø Forecasts market conditions, availability of materials and economic conditions

Ø Keeps informed about current laws, rules and regulations affecting procurement.

Ø Handles communications concerning over shipments, shortages, price changes and related matters.

Ø Determines the cost of deliveries and the best method(s) of transportation.

Ø Develops specifications for products, materials and services in cooperation with personnel responsible for production and service.

Ø Authorizes the rejection of materials which fail to meet specifications

Ø Maintains a file of current specifications

Ø Determines necessary stock levels to provide adequate food and supplies and to minimize investments.

Ø Inspects storage areas.

Ø Monitors records of inventory, materials on-order, and other potential demands for food, beverages and supplies

Ø Monitors maintenance and repair of storage facilities

Ø Selects suppliers

Ø Negotiates reasonable terms with suppliers

Ø Acts as liaison between suppliers and club departments.

Ø Evaluates suppliers’ products, services, dependability and costs

Ø Creates goodwill for the club through effective trade relations

Ø Solves problems with vendors; expedites deliveries as necessary.

Ø Works with suppliers to identify new products, materials and processes

Ø Oversees the distribution of bids and receipt of quotations

Ø Investigates suppliers facilities

Ø Develops job descriptions for storeroom and purchasing personnel

Ø Plans professional development and training opportunities for staff.

Ø Manages purchasing agent(s) to assure that established purchasing procedures are consistently followed.

Ø Determines staffing needs for purchasing and storage functions

Ø Monitors flow of materials through the club (from selection to production to service)

Ø Participates in “make-or-buy” decisions with production and service staff

Ø Develops a budget for operation within the scope of responsibility; takes corrective action(s) as necessary to help assure that budget goals are attained.

Ø Reviews financial statements to monitor expenditures in operational areas

Ø Supervises the taking of inventories

Ø Cooperates closely with various department heads relative to special function requirements, dealing with special menus, lines, etc.

Ø Maintains the payroll records for the department.

Ø Performs all other duties as assigned by employer.

Qualifications and Skills:

Education: Bachelor’s degree in Hospitality Management or similar area of study preferred and other combination of education, training or experience that provides the required knowledge skills and abilities.

Experience: Minimum three years purchasing management experience at a luxury hotel property, fine dining establishment or comparable club. Strong knowledge and passion for wine and beverage with past bartending experience.

Additional Skills: Ability to stand for long periods of time. Ability to read, listen and communicate effectively in English, both verbally and in writing. Ability to access and accurately input information using a moderately complex computer system, phone and internet website.

Job Type: Full-time

Pay: $55,000.00 - $72,115.02 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday

Work Location: In person