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Job Title: Payroll and Benefits Coordinator

Division: HR

Location: Berlin, CT, or Montreal

Schedule: Monday to Friday 8:30am-5:30pm.

Exertis | JAM, Making the world sound better, one brand at a time! Do these words sound like music to your ears?

Since 1972, Exertis | JAM has grown to be one of the largest distributors of consumer electronic goods, pro-audio equipment and musical instruments. Come join us to stay true to our mission of delivering ONLY the best customer service!

What you will do:

The Payroll and Benefits Coordinator is a key member of the HR team and will report to HR - Director of Total Rewards. They will provide coordination and administrative support in the areas related to payroll and benefits.

As a member of the HR department, this role will work cross-functionally with other team members and require a high level of teamwork and collaboration. This role may also provide broad support within the areas of total rewards (benefits, payroll, D&I).

This is a hybrid/remote position that will report to the Berlin, CT (or Montreal) office a minimum of 2x/week and may come in additionally as needed.

Responsibilities:

Payroll Support

• Responsible for supporting both US and Canada timesheets to ensure completion before each payroll is processed.
• Follow up with supervisors to confirm Time Away from Work (TAFW) approvals and authorizations.
• Completing timesheet checklist and working collaboratively with Payroll and Benefits Specialists
• New hire entries: Ensures accurate records for new hires including Processing new hires and all related tasks (HRIS entries, filing documents, E-Verify for Form I-9, and entering data into third party systems) from start to finish.
• Creates employee files and saves appropriate paperwork ensuring consistent labeling throughout
• Supports Payroll with quick entries during periods of high volume, including mass transactions/preparing uploads.
• Password reset and troubleshooting.
• Assist with processing other employee related data and changes within the HRIS and verifying related documentation.

Benefits

• Tracks all employee benefit eligibility as part of new hire entry process.
• Enters newly eligible employees into Canada Group Insurance websites.
• Sends notifications for US and Canada, including RRSP, Group insurance, 401k to newly eligible employees.
• Tracks Wellness Incentives to prepare in Excel for quick entry, uploads, or completes quick entry directly.
• Support benefits communication and facilitating graphics/posters and reminders regarding total rewards/benefits offerings.
• Backup and support for benefits administration
• Answering general benefits related questions.
• Intake and processing qualifying events and verifying insurance changes.
• Confirming benefits enrollment, processing changes and deductions as well as related documentation
• Open Enrollment support as needed.

Other responsibilities

• Responsible for Wellness Incentives and other reimbursements (tracking, confirmation, and entries into payroll)
• Assists with mail for payroll and benefits communication (W-2s, paper notifications)
• Provides administrative support to the Payroll and Benefits team as needed including special projects and cross-training in other areas.
• Other responsibilities as assigned.

What we are looking for:

• Proven experience as a Payroll and/or Benefits Coordinator with a good understanding of basic HR onboarding and administration (I-9, new employee paperwork and processing HR related data)
• Customer service centric
• Strong attention to detail and confidentiality
• Takes a positive, collaborative approach and strong team orientation.
• Experience with HRIS (Ceridian Dayforce is a plus)
• Outstanding organizational ability

Ready to join our team? Here is why we are one big, happy JAMily…

• Group Insurance Benefits: Health & Dental, Vision, Life, Critical Illness, Short-Term and Long-Term Disability.
• Wellness Incentive Program, and an Employee Assistance Program.
• 401K matching program.
• Work-life balance is key: Flextime, summer hours, paid vacation, personal time off, and a paid day off dedicated to Diversity and Inclusion.
• We value work life balance and offer a causal and fun environment.
• Lively social calendar… there’s always something for everyone!
• Generous employee discount on all our cool gear.
• On-going learning opportunities.
• Not to mention the opportunity to work in a highly talented, winning team!

Come JAM with us… we not only work hard but play just as hard. Want to take your career to the next level? Click here to view all our current openings! Apply Online

#JAMFAM

While we appreciate your interest, please note that only qualified candidates will be contacted.