Human Resources Specialist

Purpose:

Under the direction of the AVP Human Resources, handles a wide range of HR activities, including benefits administration, payroll processing, recruiting, employee onboarding and other employment related matters.

Primary Duties and Responsibilities:

Payroll and Benefits:

• Processes bi-weekly payroll.

• Inputs all employee information into the HRIS and payroll systems such as personal data, compensation, benefits, tax data, performance reviews or evaluations, and termination date and reason.

• Responsible for the maintenance and updating of all past and current employees’ HR records and conducts periodic review of these files to insure information contained within are current; deleting all past employees’ personnel records when needed. Assists in the preparation of HR related reporting for the Board and Management.

• Assists with the preparation of regulatory reporting and audits, as required.

• Compiles and maintains records for use in employee benefits administration (to include resolving problems, enrollments, terminations, and billing issues).

• Assists with Open Enrollment.

• Updates employee files to document personnel actions and to provide information for payroll and other uses.

• Examines employee files to answer inquiries and provides information to authorized persons when authorized.

Recruiting, Employment and Training:

• Receives and posts new openings both internally and externally.

• Conducts initial phone screenings with external applicants for non-exempt openings and advises applicants on current job openings and status.

• Responsible for maintaining and organizing employment applications and tracking applicant flow.

• Conducts all pre-employment screenings, including credit reports, bondability, and criminal background checks on applicants for employment.

• Assists with new employee orientation, in-processing new employees and assists in other pre and post-employment activities. May travel occasionally to other sites to process new employees.

• Assist with the planning and preparation for employee training sessions, staff meetings and credit union events.

• Prepares data for regulatory employment reporting including OSHA logs, Worker’s comp, EEO data and E-Verify.

Other Duties and Responsibilities:

• Maintains current employee lists such as inclement weather list, birthday roster, and any other employee list as needed.

• Must comply with the Federal Bank Secrecy Act, Anti-Money Laundering & Customer Identification Policy (BSA), the OFAC Policy and the Identity Theft Policy.

• Performs any additional duties or projects assigned by the AVP Human Resources.

Minimum Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum level of knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Training:

Prior Experience:

Interpersonal Skills:

A significant level of trust and diplomacy is required, in addition to normal courtesy and tact. Work involves extensive personal contact with others and is usually of a personal or sensitive nature. Work may involve motivating, influencing or training others. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others.

Other Special Skills and Abilities:

Physical Demands:

The need for physical stamina is low to moderate.

Working Conditions:

Minimal adverse working conditions. Some fluctuations in temperature experienced in office setting. May need to work beyond normal working hours, pending organization needs.