Essential Job Function:

• Assist management with employee relations, performance improvement plans, position management, training and development, employee actions, etc.
• Responsible for timely completion of weekly payroll process including collection of data, timesheets, importing time from HRIS Time and Attendance, verification of payroll data, printing and/or stuffing pay checks and direct deposit advices and transmitting electronic files to bank.
• Work with leadership on workforce planning, shift staffing and temporary support
• Serve as primary point of HR contact for Clayton distribution employees and for hourly payroll related questions
• Pre-qualify applicants and interview top candidates, prepare and send offers of employment, conduct new employee orientation, and onboard new hires
• Provide assistance with translations as needed
• Assist with leave program administration including but not limited to Holiday, PTO, FMLA, STD, and LTD
• Provide day-to-day HR administration services, such as employment verification letters, HRIS self-service portal access, general policy interpretation, and assistance with insurance claim issues
• Maintain compliance with employment including I-9’s and benefits laws and regulations
• Maintain HR records, files, and reports
• Responsible for data maintenance for Operations; data entry such as new hires, end of employment items, status change, and file maintenance for active and inactive personnel files and recruitment files
• Assist with accident reporting and manages accident monitoring, i.e. OSHA and Worker’s Compensation
• Calculate new hire pay, termination pay, and any required adjustment to normal pay.
• Ensure that computing, withholding, and deductions are processed correctly.
• Process fund transfers for payroll, payroll taxes, and designated withholdings within required deadlines.
• Validate master data changes as identified on the employee change report.
• Generate payroll reports for all departments.
• Place stop payments on payroll checks and reissue as needed.
• Follow up with Time Keeping Managers and HR representatives on missing information or timesheets status.
• Coordinate with Accounting for payroll funding.
• Manage all aspects of employee garnishments.
• Full understanding of General Ledger create and update.
• Understanding of multi-state processing would be helpful.

• Demonstrated ability to develop, implement and understand general company HR needs
• Impeccable record of integrity, fair dealing, intelligence and enthusiasm
• Excellent verbal and written communication
• Demonstrated ability to manage and prioritize multiple tasks with strong attention to detail in a business with changing priorities
• Must be able to handle highly sensitive and confidential information (discretion is of utmost importance)
• Demonstrated ability to set example and maintain a positive culture and environment for company
• Compliance with all relevant company policies, procedures, and processes

Preferred Qualifications:

• Bilingual with the Spanish / English languages
• Multi-worksite / location experience
• PHR Certification

Education & Experience:

A bachelor's degree in a related field of study OR a combination of education & experience will be considered.

Relevant Working Conditions & Physical Demands:

• Observe/Identify: The ability to observe details at close range (within a few feet of the observer).
• Hearing: Ability to effectively communicate with co-workers, customers and vendors.
• Operate: Write, type and use the telephone, copier, and computer systems.
• Stationary position: Must be able to remain in a stationary position 50- 75% of the time.
• Mobility: Occasionally move about inside the office to access file cabinets, office machinery, attend meetings, etc.
• Communicate: Ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Move/Transport: Ability to occasionally move boxes weighing up to 25 lbs. across office for various needs with or without accommodations
• Exposed: Standard climate-controlled office setting
• Occasional exposure to open air, warehouse setting