Carleton-Willard Village is a retirement community located in Bedford, MA. Services include supportive care, skilled nursing, rehabilitation, and memory care all in a village-type setting. Our 72 acre sanctuary of pristine woods, meadows, walking paths and gardens is just north of Boston.:

Position Summary:
Provides support to Human Resources and CWV employees. Assists in the planning and administration of all human resources policies and programs in the organization.

Duties and Responsibilities:

• Coordinate bi-weekly orientation, including room assignment, agenda, notification to presenters, assembly of and collection of paperwork.
• Assists new hires with their on-boarding completion of paperwork for payroll, benefits and recordkeeping purposes.
• Input of bi-weekly payroll changes, such as rate increases, status changes, deduction changes, new hires and terminations, etc.
• Prepare and distribute monthly list of upcoming and overdue performance evaluations to department heads.
• Responsible for record keeping, personnel files, maintenance, retention, and administration of applicable systems including: Payroll, Benefits, Human Resource Information Systems.
• Provide termination letter to employees upon separation including unemployment brochure if applicable.
• Process terminations with insurance providers and notify COBRA carrier of separation.
• Updates UKG credentials and maintains record of employees professional licenses and certifications. Proactively monitors expirations.
• Administers C.N.A. certification renewals.
• Prepare and distribute monthly birthday cards.
• Performs accurate filing of all paperwork assigned.
• Maintains supplies for the department
• Participates and supports all HR sponsored activities including but not limited to; bulletin board notice development/rotation, rewards and recognition programs, employee committees; as well as other company sponsored activities when needed.
• Applies “5 Star” customer service approach in all aspects of job.
• Adheres to all company policies, procedures, and standards of conduct.
• Reports to the appropriate managers any known or suspected violations of policy and procedures, regulations or standards of conduct.
• Attends required in-services and training.
• Photocopies as needed.
• Performs additional duties as assigned..

Qualifications:

• College degree or equivalent experience preferred
• Ability to maintain a high level of confidentiality; high degree of accuracy, and sense of urgency
• Experience with UKG Ready payroll and HR modules preferred
• Proficient level computer skills, including MS Word and Excel; knowledge of PowerPoint, Applicant Tracking and HRIS experience helpful.
• Minimum of 2-3 years HR experience required.
• Exceptional interpersonal skills

Carleton-Willard Village is committed to providing equal opportunity for employment and advancement to all team members and potential team members. Carleton-Willard Village does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/ or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations.