We are seeking a responsible and resourceful Administrative Assistant to perform a variety of administrative and clerical tasks. The ideal candidate should have excellent oral and written communication skills, strong computer skills (specifically MS Office), and exceptional organizational skills. If you have previous experience and familiarity within our industry, we’d like to meet you! Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.

This role will start on a temporary basis (5 months) with the potential to transition into a permanent full-time position.

Responsibilities:

• Provide general administrative and clerical support to all departments as required, primarily the Human Resources Department
• Arrange travel including flights, hotels and transportation and prepare travel itineraries
• Open, sort and distribute incoming correspondence
• Prepare and modify documents including correspondence, reports, memos and emails
• Manage company calendar and ensure recorded data is current
• Answer all incoming calls and transfer to appropriate departments
• Welcome visitors and ensure all details are coordinated
• Manage Company apartments, Company vehicles and maintenance efficiently, ensuring vehicle and maintenance schedules are current
• Maintain and order office supplies including purchasing lunchroom/conference room supplies
• Schedule and coordinate meetings and appointments, prepare agendas and order lunch if requested
• Arrange and prepare conference rooms for customer visits and other internal meetings

Qualifications:

• Bachelor's Degree in Business Administration is preferred, or equivalent working experience
• 3-5 years of experience in a Human Resources Assistant, Office Manager or Administrative Assistant role in an international organization
• Strong computer skills (Microsoft Office)
• A high level of integrity and confidentiality
• Exceptional organizational skills
• High attention to detail and accuracy with the ability to multi-task
• Ability to coordinate and arrange multiple and complex travel schedules
• Ability to work under pressure and within deadlines
• Excellent English communication skills, second language would be an asset (Spanish, German)
• Outstanding phone etiquette
• Flexible

Job Types: Full-time, Temporary

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• What is your desired annual / hourly salary?

Education:

• Bachelor's (Preferred)

Experience:

• Office Management: 3 years (Required)
• Administrative Assistant: 3 years (Required)
• Travel planning and Management: 3 years (Required)

Ability to Commute:

• Conyers, GA 30013 (Required)

Work Location: In person