Executive Administrative Assistant I
Full-time
5 months ago
Employment Information
JOB
Section: Fair Labor Section/Public Protection Division Class: Executive Administrative Assistant I Location: Philadelphia Telework: This position will report to the headquartered location a minimum of 2 days per week. You may have the opportunity to telework the remainder of the week, if desired and based on business need. Position Type: Full-time, Non-civil service, Non-union Work Hours: 8:30 – 5:00 Salary Range: Starting salary of $49,330 Basic Function The Pennsylvania Office of Attorney General (OAG) is seeking a skilled Executive Administrative Assistant to support attorneys in the practice of law in the Fair Labor Section.The Fair Labor Section has jurisdiction across three divisions of the Office – Public Protection, Criminal Law, and Civil Law. As such, it can be involved in litigation encompassing a variety of worker issues of a civil or criminal nature in both state and federal courts. The Section frequently collaborates with attorneys general offices across the country, and it is involved in investigations, litigation, and drafting comments and amicus briefs, which may include other agencies of the Commonwealth of Pennsylvania or other state attorneys general. The Fair Labor Section engages on a regular basis with stakeholder communities throughout Pennsylvania and does a significant amount of public outreach. The Executive Administrative Assistant will support attorneys and investigators in the Fair Labor Section with drafting, reviewing, analyzing, and processing investigations, case information, legal correspondence, and other legal documents. Work will often involve handling sensitive and confidential matters consistent with attorney-client privilege. The Executive Administrative Assistant will be expected to work independently, subject to the direction of an attorney who reviews the work for timeliness, accuracy, correct formatting, and adherence to procedural and other legal requirements. The employee needs to be self-motivated and able to identify issues and to resolve them.
EXAMPLE OF DUTIES
Monitors and assists with ongoing cases and investigations, through contact with case agents and other law enforcement agencies, researchers, and investigatorsPrepares/drafts letters, memos, summaries, requests for service, reports, and other legal documents in appropriate format pursuant to instruction Proofreads and line edits draft briefs, pleadings, letters, comments, and other documents for grammar, spelling, punctuation, format, syntax, and legal citationPrepares tables of contents and tables of authorities for reports, briefs and memorandums of lawResearches and shepardizes case law, statutes, regulations, and other citations via commercial legal research tools such as WestlawGathers, prepares, and files documents with state and federal courts and regulatory agenciesReviews local, state, and federal rules and regulations to ensure compliance Maintains legal records, case tracking, and other docketing information using electronic databases such as CM/ECF, PACER, and the Pennsylvania Unified Judicial SystemAssists the section with maintaining records for multistate matters (administrative comments, letters, amicus briefs), including upcoming deadlines, joined matters, and final filed documents Communicates with other sections of the OAG and with other state and federal partners on matters concerning multistate investigations, task forces, and policy initiativesMaintains a list of section accomplishments and coordinates with the Communications Section to ensure public-facing multimedia content (e.g., website, social media) is current and accurate Maintains the section’s database of standard legal forms such as memos, orders, certifications of documents, pleadings, briefs, subpoenas, civil investigative demands, and discovery requestsCalendars and advises attorneys of important due dates and upcoming trial, settlement, closing, and hearing commitmentsProvides hearing and trial support by assembling exhibits and preparing materials for court Schedules meetings, coordinates attendance at conferences, classes, and seminarsActs as the Travel Coordinator for the section, providing guidance or assisting in making travel arrangements, preparing Travel Expense Reimbursement requests (TERs), and/or reviewing employees’ TERs prior to supervisor approvalFacilitates and assists in coordinating outreach events with stakeholder groups and the publicLeads delegated projects assigned by the Section ChiefUtilizes electronic commercial databases and library resources to obtain copies of cases, statutes, regulations, legislative materials, and docket filings as instructed by an attorneyPerforms initial review of documents and materials produced pursuant to discovery requests, subpoenas, document requests, etc.Drafts routine correspondenceOpens, logs, and distributes incoming mail, and sends various documents via regular and certified mailHandles telephone calls from courts, clients, opposing counsel, agency staff, and the publicPerforms related work as required
Section: Fair Labor Section/Public Protection Division Class: Executive Administrative Assistant I Location: Philadelphia Telework: This position will report to the headquartered location a minimum of 2 days per week. You may have the opportunity to telework the remainder of the week, if desired and based on business need. Position Type: Full-time, Non-civil service, Non-union Work Hours: 8:30 – 5:00 Salary Range: Starting salary of $49,330 Basic Function The Pennsylvania Office of Attorney General (OAG) is seeking a skilled Executive Administrative Assistant to support attorneys in the practice of law in the Fair Labor Section.The Fair Labor Section has jurisdiction across three divisions of the Office – Public Protection, Criminal Law, and Civil Law. As such, it can be involved in litigation encompassing a variety of worker issues of a civil or criminal nature in both state and federal courts. The Section frequently collaborates with attorneys general offices across the country, and it is involved in investigations, litigation, and drafting comments and amicus briefs, which may include other agencies of the Commonwealth of Pennsylvania or other state attorneys general. The Fair Labor Section engages on a regular basis with stakeholder communities throughout Pennsylvania and does a significant amount of public outreach. The Executive Administrative Assistant will support attorneys and investigators in the Fair Labor Section with drafting, reviewing, analyzing, and processing investigations, case information, legal correspondence, and other legal documents. Work will often involve handling sensitive and confidential matters consistent with attorney-client privilege. The Executive Administrative Assistant will be expected to work independently, subject to the direction of an attorney who reviews the work for timeliness, accuracy, correct formatting, and adherence to procedural and other legal requirements. The employee needs to be self-motivated and able to identify issues and to resolve them.
EXAMPLE OF DUTIES
Monitors and assists with ongoing cases and investigations, through contact with case agents and other law enforcement agencies, researchers, and investigatorsPrepares/drafts letters, memos, summaries, requests for service, reports, and other legal documents in appropriate format pursuant to instruction Proofreads and line edits draft briefs, pleadings, letters, comments, and other documents for grammar, spelling, punctuation, format, syntax, and legal citationPrepares tables of contents and tables of authorities for reports, briefs and memorandums of lawResearches and shepardizes case law, statutes, regulations, and other citations via commercial legal research tools such as WestlawGathers, prepares, and files documents with state and federal courts and regulatory agenciesReviews local, state, and federal rules and regulations to ensure compliance Maintains legal records, case tracking, and other docketing information using electronic databases such as CM/ECF, PACER, and the Pennsylvania Unified Judicial SystemAssists the section with maintaining records for multistate matters (administrative comments, letters, amicus briefs), including upcoming deadlines, joined matters, and final filed documents Communicates with other sections of the OAG and with other state and federal partners on matters concerning multistate investigations, task forces, and policy initiativesMaintains a list of section accomplishments and coordinates with the Communications Section to ensure public-facing multimedia content (e.g., website, social media) is current and accurate Maintains the section’s database of standard legal forms such as memos, orders, certifications of documents, pleadings, briefs, subpoenas, civil investigative demands, and discovery requestsCalendars and advises attorneys of important due dates and upcoming trial, settlement, closing, and hearing commitmentsProvides hearing and trial support by assembling exhibits and preparing materials for court Schedules meetings, coordinates attendance at conferences, classes, and seminarsActs as the Travel Coordinator for the section, providing guidance or assisting in making travel arrangements, preparing Travel Expense Reimbursement requests (TERs), and/or reviewing employees’ TERs prior to supervisor approvalFacilitates and assists in coordinating outreach events with stakeholder groups and the publicLeads delegated projects assigned by the Section ChiefUtilizes electronic commercial databases and library resources to obtain copies of cases, statutes, regulations, legislative materials, and docket filings as instructed by an attorneyPerforms initial review of documents and materials produced pursuant to discovery requests, subpoenas, document requests, etc.Drafts routine correspondenceOpens, logs, and distributes incoming mail, and sends various documents via regular and certified mailHandles telephone calls from courts, clients, opposing counsel, agency staff, and the publicPerforms related work as required
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