We are seeking an experienced and detail-oriented self-starter who can problem-solve, work within a team and also work independently. This role will be responsible for overall managing the financials of the agency beginning with; job estimating and proposal development and vendor relations, job costing job hours reporting, maintaining profitability, manage integration of job financial data from productivity software to accounting software through to overseeing General Ledger transaction management and journal entries, preparation of month-end and year-end close and other financial transactions, from fixed payments, variable expenses to bank deposits and budgets as well as overseeing sales tax filing. Working within Quickbooks Online and our ad agency workflow software, FunctionPoint, is a critical component of the role. Additionally, ad agency experience with working knowledge of the printing industry is extremely beneficial to the role.

The ideal candidate will be relied on for on-going support of the team and have opportunities to assist and/or lead special projects. Strong work ethic, attendance and consistent high-quality work and performance are required for this position.

This is a hands-on role requiring attention to detail and a willingness to contribute to numerous production, financial and administrative areas.

Key Responsibilities include:

Proper job set up and financial integration of jobs into accounting software

Understanding workflow, job costing and overall financial impact of each job to the bottom line

Estimating and managing profitability

Vendor communications, production management and quoting of jobs

Reporting and consulting with the owner on the overall financial health of the agency

Oversee the accurate record of all financial and accounting transactions

Prepare and manage master budget and forecasts

Manage monthly, quarterly, and annual closings activities and General Ledger transaction processing

Manage bookkeeper‘s tasks; oversee and reconcile accounts payable and receivable (including vendor payments).

Manage balance sheets, prepare profit/loss statements, and reconcile journal entries into the accounting system

Oversee payroll and sales tax returns

Report on the company’s financial health by compiling data and performing variance analyses and commentary regarding significant differences

Audit job financials and all financial transactions and documents

Reinforce financial data confidentiality and comply with financial policies and regulations

Provide support with special projects (as needed).

Qualifications include:

Positive “can do”attitude

Collaborative work style and strong work ethic

Excellent knowledge of accounting regulations and procedures, including the Generally Accepted Accounting Principles (GAAP), to comply with reporting

Strong attention to detail with good analytical and problem-solving skills

Knowledge and experience with advertising agencies industry

Education/Experience:

Bachelor’s degree in Accounting or Finance

Minimum three (3) years business experience in General Accounting roles

Experience using Quickbooks Online

Intermediate skill level or above with spreadsheet development using Google Sheets and Docs as well as Google Workspace

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Work Location: Remote